Belize Fund Raise Packet

Raise Funds for HEFY and Receive a Discount on an Expedition

Volunteers that raise funds for HEFY will receive a discount on the cost of an expedition based on reaching fund raising goals. The following guidelines apply.

For example, if the cost of the trip is $2,495 and you solicit donations in the amount of $1,600 for HEFY, you would receive a discount of $1,500 toward the expedition of your choice. Your cost to participate in the expedition would only be $995 ($2,495-$1,500).

Texting Donations:

Tell your friends and family to text "HEFY + (your individual code*)" to 20222  to donate $10.00 towards the HEFY projects and your fund raising goal!
Note: All donations must be authorized by the account holder. User must be age 18 or older or have parental permission to participate. By texting YES, the user agrees to the terms and conditions. All charges are billed by and payable to your mobile service provider. Service is available on most carriers.  Donations are collected for the benefit of the Humanitarian Experience by the Mobile Giving Foundation and subject to the terms found at www.hmgf.org/t. Message & Data Rates May Apply. You can unsubscribe at any time by texting STOP to short code 20222; text HELP to 20222 for help.  Here is how it works:  1. Text your friends asking them to donate to HEFY by making a text donation. 2. Specifically ask them to text “HEFY XXX” to 20222  (replace  XXX with your personal code - see below*). 3. They will need to reply YES to the confirmation text message sent to them in order for the donation to be complete. 4. You will receive a $10.00 credit toward your fund raising attainment which counts toward a discount on your trip cost. 5. Their $10.00 contribution will be added to their cell phone bill. 6. Each phone number is limited to a maximum of 5 text donations. 7. Make sure they include your personal code so it will count toward your fund raising. See how to find your personal code below*. *To find your personal XXX code, log in to www.HEFY.org and click on the "Finances" link in the "My Stuff" menu and find the "text code" in the "Donations" section. If your friends and family don't include your individual code, the donation will not count towards your individual fund raising attainment.

How to Raise Funds for HEFY

Start your fund raising right away. Many people are nervous about asking others for money. It's perfectly natural to be uneasy with it. Once you get into it, you will be surprised how easy and fun it can be. Remember that you are volunteering for a good cause and this is one way to let others know about what you are doing and letting them get involved in making a difference in other people's lives through you.

Here are some pointers:

• Be prepared to tell why you are involved with HEFY (see the sample letters for background information. They are included below).
• Start with people you know well; they will probably be open to what you are doing and will want to support your efforts.
• Don't try to determine how much you think they will be able to help, let them decide how much to pledge, but you can give suggestions such as, "it costs $8.00 for a bag of cement, would you be willing to cover the cost of 5 bags?"
• When someone says they will donate, ask if you can collect it on the spot. This saves going back another time.

How to Ask:

1. Talk to people on the phone or face to face.
2. Write letters and send to everyone you know - try for 100 names. Use our sample letters (make sure you personalize it with your information - don't just print off the letter and mail it. If the donors are LDS, you may want to include in the letter that you get to spend about 2 weeks working closely with other LDS youth, adults and LDS members in the country where you're going). Also see our fund raising list for help with writing letters.
   Make sure to:
   
   • Personalize the letters.
   • Make it creative (add your picture, etc.).
   • Ask them to send the check made out to HEFY back to you (if the check is in your name, it is not tax deductible for the donor).
   • Offer a follow-up such as a written report, slide show, etc. so they can see the good that came from their contribution.
   • When you receive a donation send a personal thank you note.
   • Bring a copy of our 501(c)(3) letter to show we are a tax-exempt organization.

Other Creative Fund Raising Ideas:

• Garage, yard or craft sales (you can ask for donations for items after explaining your cause).
• Wash cars.
• Babysitting, one way is to have a night where several couples bring their children to one spot (make sure you have help).
• Provide other services such as facials, manicures, etc. for a donation.
• Wash windows.
• Mow lawns.
• Rent the machine and offer to aerate all the neighbor's lawns for a donation.
• Compile a cookbook with your favorite recipes to sell.

Receiving Donations:

• Check should be made payable to Humanitarian Experience for Youth (HEFY) (if the check is in your name, it is not tax deductible for the donor).
• Use the "Donor Record" included below to keep a record of donations.
• Mail in checks every few weeks with a copy of the "Donor Record" form.
• Issue a receipt to the contributor if you receive the donation directly (see receipts included below).

Keep an accurate record of the donations you receive. You can use the "Donor Record" form that follows. If someone gives you cash immediately record their name, address, phone number and amount. Please convert it into a money order or personal check before mailing in. You can send in donations at any time, don't wait too long to gather them up. Be sure that your name is on the "Donor Record" form and note the date it was submitted to HEFY in the lower bottom corner. You may download additional forms on the HEFY website, under fund raising packet. This record can then be used for sending thank you cards and follow up letters. It is very important to thank these donors.

Name

Address

Notes

Date

Name of Donor

Donor's Address

Amount

Balance

Thank-you for your donation

Date:____________________

Thank you for supporting our program's cause with your kind donation. Without your generous sponsorship, none of this would be possible.

Name of Donor:_______________________________________________

Amount of Contribution: $_____________

No goods or services were provided in conjunction with this contribution and 100% of your donation may be deductible.
Your donation is for the exclusive use of Humanitarian Experience for Youth, and the donation does not secure or assist to secure or assist to secure any right to any individual to participate in a service trip, humanitarian trip, expedition or any other thing of value.

www.HEFY.org

Thank-you for your donation

Date:____________________

Thank you for supporting our program's cause with your kind donation. Without your generous sponsorship, none of this would be possible.

Name of Donor:_______________________________________________

Amount of Contribution: $_____________

No goods or services were provided in conjunction with this contribution and 100% of your donation may be deductible.
Your donation is for the exclusive use of Humanitarian Experience for Youth, and the donation does not secure or assist to secure or assist to secure any right to any individual to participate in a service trip, humanitarian trip, expedition or any other thing of value.

www.HEFY.org

Thank-you for your donation

Date:____________________

Thank you for supporting our program's cause with your kind donation. Without your generous sponsorship, none of this would be possible.

Name of Donor:_______________________________________________

Amount of Contribution: $_____________

No goods or services were provided in conjunction with this contribution and 100% of your donation may be deductible.
Your donation is for the exclusive use of Humanitarian Experience for Youth, and the donation does not secure or assist to secure or assist to secure any right to any individual to participate in a service trip, humanitarian trip, expedition or any other thing of value.

www.HEFY.org

Thank-you for your donation

Date:____________________

Thank you for supporting our program's cause with your kind donation. Without your generous sponsorship, none of this would be possible.

Name of Donor:_______________________________________________

Amount of Contribution: $_____________

No goods or services were provided in conjunction with this contribution and 100% of your donation may be deductible.
Your donation is for the exclusive use of Humanitarian Experience for Youth, and the donation does not secure or assist to secure or assist to secure any right to any individual to participate in a service trip, humanitarian trip, expedition or any other thing of value.

www.HEFY.org